6 Microsoft Word 2010 tips to make your life easier

Word is great and powerful, like Oz. Unfortunately, when you’re trying to remember where the ‘Text Form Field’ button is – for the hundredth time – you could only wish for a little man to pop out from behind a curtain. Or maybe even this guy: http://knowyourmeme.com/memes/clippy

1. You hate all of the default header and footer options. You may have gone so far as to create your own. And then recreate it. Over and over with each new document you make.  Want to create & save a customized header/footer that can be re-used on all your documents?

  1. In Word 2010, go to Insert > Header or Footer
  2. Click Edit Header or Footer
  3. Type the content for your header or footer
  4. On your keyboard, hold Ctrl+A to select everything in your header/footer
  5. Go back to Insert > Header/Footer
  6. From the drop-down, select Save Selection to Header/Footer Gallery
  7. Give your new Header/Footer a name and click OK

2. You must always type in Times New Roman. You’re not sure why . . . but if you don’t, something bad might happen. It might not seem like a lot, but all those seconds you spend changing Calibri 11 to Times 12 actually add up to 7 days of your life. You could be jet skiing, or planking, or visiting this blog! Get back your time by permanently changing the default text type/size/etc. 

  1. In Word 2010, go to Home > Font
  2. Click the expand arrow in the bottom right corner to display the font dialogue
  3. Select the font/style/size/color you want for your default text
  4. Click Set As Default
  5. Select All documents based on the Normal Template
  6. Click OK

3. Mouse-induced carpal tunnel got you down? Think touchpads and trackballs are some ambidextrous engineer’s idea of a cruel joke? Use a keyboard shortcut for opening Word 2010.

  1. On your keyboard, hit the Windows button + R
  2. In the Run dialogue, type winword
  3. Tab to the OK button
  4. Press Enter

4. When you paste outside information into your document the formatting can go crazy, which can cause you, the user, to go crazy, and nobody wants that. Change your default setting so that the newly-pasted info always defaults to your document's format. 

  1. In Word 2010, go to File > Options > Advanced
  2. Scroll to the 'Cut, copy, and paste' section
  3. In the first 4 dropdowns, select either 'Merge Formatting' or 'Use Destination Styles' when available
  4. Click OK

5. Like I mentioned earlier, you’re probably tired of hunting and pecking for ribbon commands? You can make your own shortcut bar by adding all of your regularly used commands to the Quick Access Toolbar. The QAT is the bar that appears by default on top of the ribbon and contains the save/undo/redo buttons. 

  1. In Word 2010, right-click on an icon on the ribbon
  2. Select Add to Quick Access Toolbar
  3. The icon will be added to the toolbar which is always visible, even if you hide the ribbon!

6. We’ve all done it. You’re tired of typing out your name/title/address/email and you end up sending out a letter from Branid at BLG Businessssss Soluitons. If only there was a way to create and save a customized signature . . . oh wait, there is!

  1. In Word 2010, open a blank document type the signature you want to use
  2. Add any special formatting you need
  3. Go to Insert > Quick Parts > Save Selection to Quick Part Gallery
  4. Give your signature a custom name
  5. Click OK